About this role
Document Control Analyst – Sustainable Compliance Support
About the Role
We’re looking for an energetic, adaptable early-career professional to join our Renewable Fuels & Sustainability team. In this role, you’ll provide day-to-day support to the Sustainable Compliance team by organizing records, checking data, preparing routine documentation, and supporting renewable-fuels compliance activities. Work is completed with training, templates, checklists, and regular guidance. The work evolves quickly, so we value someone who thrives on change, learns fast, and takes initiative.
Responsibilities
- Maintain organized compliance records, certificates, transaction documents, and supporting files.
- Assist with routine data entry and quality checks for mass-balance and chain-of-custody information.
- Review documents for completeness and consistency; document questions and escalate discrepancies.
- Prepare routine reports, tracking logs, audit support packages, and information-request responses.
- Track documentation requests, open actions, due dates, and follow-ups.
- Use approved procedures and templates to support certification and renewable-fuels compliance activities.
- Help update checklists, work instructions, process maps, and shared folders.
- Communicate status, questions, and potential issues clearly and promptly.
Basic Qualifications
- High school diploma or GED equivalent
- 0–2 years of experience in administrative support, data entry, documentation, operations, compliance, or a related area. Internships and school experience may count.
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong attention to detail, organization, and written and verbal communication skills.
- Clear communication skills and willingness to ask questions and learn.
Preferred Qualifications – not required
- Bachelor’s degree
- Exposure to renewable fuels, sustainability, environmental compliance, supply chain, or refinery/blending operations.
- Familiarity with chain-of-custody records, mass-balance concepts, ISCC, or audit documentation.
- Experience using spreadsheets, shared databases, document-management, or compliance systems.
- Familiarity with SAP or similar enterprise systems
What Will Make You Successful
- A proactive, go-getter attitude and a willingness to take ownership
- Agility and comfort with shifting priorities
- Curiosity and a drive to learn
- Collaboration across teams and levels of the organization
Support and Scope
- Receives onboarding and job-specific training with regular team check-ins.
- Not expected to independently interpret regulations, lead investigations, or provide final regulatory advice.
- Success means completing routine work accurately, keeping records organized, and escalating questions early.
Number of positions
1 Guidant Global manages the sourcing and engagement of [contingent labor/contractors] in support of Phillips 66. While opportunities may relate to work performed for Phillips 66, all candidate interactions, applications, and engagements are handled by Guidant Global as an independent third-party provider.